Turn Tribal Knowledge Into Scalable Processes
SOPGalaxy helps your team write, approve, train on and audit Standard Operating Procedures — all in one shared workspace, with AI doing the hard work for you.
- AI-assisted authoring
- Approval workflows
- Real-time collaboration
SOP Management, Simplified
One platform replaces your wikis, training spreadsheets, approval email threads and audit folders.
Draft Procedures in Minutes, Not Days
Paste a meeting transcript, drop in an email thread or start from a template. SOPGalaxy turns it into a clean SOP — with steps, owners, due dates and references — ready for review.
Everything Your Team Needs to Run on Process
From the first draft to the audit log — SOPGalaxy replaces a stack of disconnected tools with one platform built for the job.
AI-Assisted Authoring
Draft procedures in minutes. Claude-powered suggestions tidy up messy docs, fill in gaps and rewrite for clarity.
Versioning & Approvals
Every change is tracked. Send drafts through approval steps you can set up your way before they go live.
Real-Time Collaboration
Work together with mentions, comments and live cursors. Stay in flow without endless review rounds.
Training & Assessments
Turn SOPs into training plans with quizzes and skill tracking. Show who knows what, and when.
Audit-Ready Compliance
Audit logs, sign-offs and corrective actions give auditors a clean paper trail every time.
Insights & Gamification
Engagement dashboards, badges and challenges keep teams finishing — and improving — their procedures.
Five Simple Steps to Operate on Process
SOPGalaxy covers the full life of an SOP — not just the writing step.
- 011Step 01
Capture
Import your existing docs, dictate from a meeting or start from a template.
- 022Step 02
AI Structure
Claude organises your content into clean steps with owners, due dates and references.
- 033Step 03
Approve
Send to reviewers, capture e-signatures and publish once everyone has signed off.
- 044Step 04
Train
Assign training plans, add quizzes and track skills by team.
- 055Step 05
Improve
Engagement dashboards show what works, what doesn’t and what to fix next.
One Platform. Every Industry.
SOPGalaxy comes with industry templates, role libraries and compliance presets — so your team can stop reinventing the wheel and get on with the work.
The Outcome, Not Just the Software
One platform replaces wikis, spreadsheets and email approvals — so your team does the work, not the paperwork.
Cut Onboarding Time in Half
New starters get the right SOPs in the right order, with built-in training plans — and no need for anyone to hold their hand.
Audit-Ready by Default
Sign-offs, version history and read receipts mean you walk into audits with the paper trail already in place.
Stop the Doc Graveyard
Reminders, owners and review cycles keep your procedures alive — not buried in a wiki nobody opens.
See What Actually Gets Followed
Engagement dashboards show which SOPs are read, finished and improved. Make decisions on real data, not guesses.
Simple Plans That Scale With Your Team
Start free. Upgrade when you need AI authoring, training, audits or enterprise-grade controls.
Starter
For growing teams that need AI authoring and version control.
- Max users
- 15
- Max SOPs
- 100
- AI tokens
- 5,000
- Version control
- Basic workflows
- Email support
- Standard templates
Business
For larger organisations with franchise and SSO needs.
- Max users
- 200
- Max SOPs
- 2,000
- AI tokens
- 100,000
- Franchise management
- Knowledge base
- Competency matrix
- Advanced analytics
- API access
- SSO integration
- Dedicated support
- Custom branding
Enterprise
For regulated or large enterprises with deep compliance needs.
- Max users
- Max SOPs
- AI tokens
- On-premise deployment
- Custom integrations
- SLA guarantee
- Dedicated account manager
- White-label option
- Advanced security & compliance
- Custom training
Trusted by Teams That Move Fast
Hundreds of teams use SOPGalaxy to keep procedures alive and audits painless — from regulated industries to fast-growing start-ups.
The editor is genuinely a joy to use. We turned three months of process knowledge into proper SOPs in a single week, and it never made us fight against rigid templates.
Best audit logs of any tool we’ve tried. Sign-offs are timestamped, every diff is crystal clear and exporting the full trail for auditors is genuinely one click.
The AI authoring is the best part. Paste in a messy doc and it produces a clean SOP with proper steps, owners and dates — it actually understands what a procedure is.
Training assignments and built-in quizzes are a game-changer. Managers send an SOP to a new starter and see exactly when they read it and passed the assessment.
The approval workflows are flexible without being complicated. We’ve got eight different approval matrices live and the whole finance team picked it up in an afternoon.
Real-time editing, mentions and section-level comments — it feels like Google Docs purpose-built for SOPs. Our authors finally stopped emailing each other Word files.
Frequently Asked Questions
Can't see your question? Drop us a note below — we reply within one working day.
SOPGalaxy replaces a stack of disconnected tools: wikis like Notion or Confluence, Word and PDF SOPs scattered across drives, training spreadsheets, approval email threads, and the audit binders auditors used to ask for. Everything sits in one purpose-built workspace.
Paste in a meeting transcript, drop a messy doc, or jot rough bullet points — SOPGalaxy structures it into a clean SOP with proper steps, owners, due dates and references. It is powered by Anthropic Claude. Your content is used only for your request and never used to train models. Enterprise plans support customer-managed keys.
Native integrations with Slack, Microsoft Teams, Google Workspace, Microsoft 365, Okta and Azure AD for SSO, Zapier for automation, plus a full REST API and webhooks. SCIM provisioning is included on Team plans and above.
Yes — native iOS and Android apps let your team read SOPs, complete training and acknowledge sign-offs on the go. The web app is fully responsive too, so authoring works on any tablet or laptop.
Encrypted in transit (TLS 1.3) and at rest (AES-256), role-based access control by SOP and folder, SSO and SCIM, audit logs of every read and edit, and SOC 2 Type II certified processes. Enterprise plans add private-cloud, on-prem and regional data residency.
Yes. Upload Word, PDF, Google Docs or Confluence pages individually or in bulk. AI tidies up formatting, structures the steps and flags missing owners or dates. Most teams migrate hundreds of procedures in a single weekend.
In-app chat support is included on every paid plan, with a 24-hour response on Team and 4-hour on Enterprise. Enterprise customers get a dedicated customer success manager, onboarding workshops and a 99.9% uptime SLA. The full knowledge base is free for everyone.
Yes. No contracts and no cancellation fees — switch plans or cancel from your billing settings. You can export every SOP, version, audit log and training record as JSON, CSV or PDF, and your data stays available for 90 days after cancellation.
Ready to Build Better Processes?
Have a question, want a demo, or need help moving your existing SOPs over? Drop us a message and our team will get back to you within one working day.